The General Affairs Manager serves as a key partner to the Director of General Affairs, providing both strategic and administrative support across governance, compliance, office operations, and corporate initiatives. This role acts as a central coordinator to ensure efficient daily operations while supporting policy development, risk management, and cross-functional projects. 

1. Office & Administrative Management: 

• Oversee day-to-day administrative operations of the General Affairs function. 

• Supervise the Office Supervisor by assigning tasks, providing guidance, and supporting performance development; foster a collaborative and efficient work environment. 

• Partner with Facilities and EHS teams to maintain a safe, compliant, and positive workplace environment. 

1. Business Insurance Management: 

• Support the Director of General Affairs in insurance-related matters, including renewals, negotiations, and coverage analysis. 

• Coordinate insurance operations such as claims submission, follow-up, tracking, and closure. 

1. Proposal Processing and Management Support: 

• Manage proposal workflows, including reviewing, organizing and tracking for stakeholder review. 

• Support preparation and coordination of executive-level meetings, including Management Committee and Board of Directors meetings. 

1. Expatriate Support: 

• Coordinate expatriate support services, including visa processing, housing arrangements, and transportation setup. 

• Ensure a smooth onboarding and transition process for expatriates assigned to the U.S. 

1. Legal, Compliance, Regulations and Policies: 

• Support the development, implementation, review, and continuous improvement of corporate policies and procedures. 

• Assist in strengthening corporate governance and ensuring compliance with internal standards and external regulations. 

• Manage the contract management system, ensuring all records are accurate, complete, and up to date; proactively monitor renewal timelines and recommend actions (renewal, amendment, termination). 

• Monitor changes in laws, regulations, and industry standards, and support updates to internal policies accordingly. 

• Participate in business continuity planning and risk management initiatives as a key support member. 

1. Project Management & Strategic Support 

• Lead or support cross-functional and ad hoc projects as assigned. 

• Act as a trusted partner to the Director of General Affairs, proactively identifying areas for operational improvement and supporting execution of key departmental initiatives. 

Required: 

• Bachelor’s degree in Business Administration or a related field 

• 5+ years of experience in a General Affairs or related role 

• Bilingual fluency in English and Japanese (business-level proficiency in reading, writing, and speaking) 

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 

• Strong knowledge of corporate governance, compliance, and administrative operations 

• Highly organized with exceptional attention to detail and accuracy 

• Excellent communication skills with the ability to effectively coordinate with internal and external stakeholders 

• Proactive, solution-oriented mindset with a strong sense of ownership and accountability 

• Solid understanding of office administration processes, including document management, procurement/order processing, and basic accounting functions 

• Demonstrated ability to manage multiple priorities, deadlines, and projects simultaneously 

Preferred: 

• Minimum of 2 years of people management or supervisory experience 

• Experience supporting executive-level operations or working closely with senior leadership 

• Exposure to corporate risk management, insurance, or policy development initiatives